NOTE: Please consider our recommended sequence for inviting users. We strongly encourage you to consult our Onboarding Plan and Sample Text for guidance.

Faculty and Staff are invited, with separate links for students and for faculty, from the People Dashboard (list of Students and Faculty). You get there from the People Dashboard button in the Header. You can also find the faculty invite link in the department settings page.

<aside> ⚡ The easiest way to invite users is to send a bulk email to your student list and your faculty list with the respective student and faculty sign-up links.

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There are Student and Faculty tabs on the People Dashboard page, with Add Student and Add Faculty buttons at the top right of the lists.

One by one... or in bulk with an invite link?

There are two ways to add students and faculty.

1. One by one, filling in name and email and (for students) the program. This sends each person an indvidual email with a person-specific signup link.
2. In bulk (recommended!), by generating an invite link and sending it out yourself in an email.

These links are specific to either Students or Faculty, so you can mix and match if you wish, sending one link to all students and doing faculty individually, or vice-versa.

<aside> 📌 We will be adding a third method: uploading a csv file with student names and email addresses, which will trigger personalized signup emails from Prograds.

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Add Students

<aside> 👥 We recommend using the Invite Link to put in an email to invite all students in a given program. Note that the links are program-specific, so it’s best to send separate emails with the separate links to your different programs.

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Invite Link to All Students in a Program

After you click the Add Student button you get a popup where you first select the Program and then copy the invite link to your clipboard to paste into an announcement to students in that program.

<aside> ⚠️ There are two disadvantages to using the invite link for Students.

One is that the link might be shared and non-students might try to sign up. They will be able to do so, but of course, they will be invisible to faculty because faculty members will not be assigned to supervise or be on the committees of these 'students'. If this were to happen, you are able to deactivate the accounts.

The other is that students might use an email other than one the department prefers that they use.

But on balance we still recommend this method. It’s a lot quicker for you!

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Be sure to point your students to our page called First Steps for new Student Prograds Users.