<aside> ℹ️ In Prograds, the highest level of organization is the Department. Departments can have multiple programs.

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1. Contact Prograds

The first step to set up your department is to add one person as the lead administrator (the Account Owner). So please email us at [email protected] and we'll make that happen.

2. Activate your Administrator account

You'll get an invite email from us and you'll just need to set your password to get into Prograds.

Check out our Onboarding Plan and Sample Text for a plan for the first couple of weeks.

3. Set up the Department

You first set up your department.

<aside> 🚧 You'll Set up Programs after you've got the department basics into the Prograds system. You can Create & Invite Users (Students and Faculty) after you've set up Programs.

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In the top header bar, the Admin Tools button will take you to the department and programs setup area.

Department Settings is in the left menu.

Each of the tabs in Department Settings enable you to set and edit the features of your department. Go through them in order, from left to right. For each one, input the settings that are appropriate for your department.

Basic Info

• Department name: The official name of the department, like Chemistry or Political Science. (Omit the "Department of")
• University: Please use the full official name of the institution.
• Department Abbreviation: The code for the department used in internal systems like course registration and HR. (e.g. CHEM or PSYC)
• University_Department code: Use the standard abbreviation for the university, then an underscore, then the same abbreviation used above. (e.g. UBC_CHEM or UTK_HIST)
• Account Owner is preset and can only be changed by Prograds support.

We also display the Faculty invite link here so you can copy it to send to faculty to set up their accounts. You can also get this link from Add Faculty on the People Dashboard page.

Settings