<aside> ℹ️ In Prograds, the highest level of organization is the Department. Departments can have multiple programs.

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1. Contact Prograds

We need to do the very first step to set up your department and add one person as the lead administrator, the Account Owner. So please write us at [email protected] and we'll make that happen.

2. Activate your Administrator-role account

You'll get an invite email from us and you'll just need to set your password to get into Prograds.

Check out our Onboarding Plan and Sample Text for a plan for the next 3 weeks.

3. Set up the Department

You first set up your department.

<aside> 🚧 You'll Set up Programs after you've got the department basics into the Prograds system. You can Create & Invite Users (Students and Faculty) after you've set up Programs.

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In the top header bar, the gear icon will take you to the department and programs setup area.

Each of the tabs across the top of the Department Profile enables you to set and edit the features of your department. Go through them in order, from left to right. For each one, click the Edit button and put in the appropriate values.

Basic Info

• Department name: The official name of the department, like Chemistry or Political Science. (Omit the "Department of")
• University: Please use the full official name of the institution.
• Department Abbreviation: The code for the department used in internal systems like course registration and HR. (e.g. CHEM or PSYC)
• University_Department code: Use the standard abbreviation for the university, then an underscore, then the same abbreviation used above. (e.g. UBC_CHEM or UTK_HIST)
• Account Owner is preset and can only be changed by Prograds support.

Settings

• Department has labs: When this is on, labs are enabled and will display on faculty profiles and student profiles and progress pages. When it’s off the Labs setting tab is greyed out.
• Academic Year start month: Enter the number of the month of the start of the academic year. This is important so we can display university-specific year-in-program information.